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Article I. NAME
The name of this Society is the “Ohio Geological Society”, also called the “Society” (Rev. 4-26-85)
Article II. OBJECTIVES
The objectives of this society shall be:
1.To advance the science of geology as it relates to petroleum, natural gas and associated liquids, groundwater, coal, oil, shales, and other natural resources. (add. 4-26-85)
2. To promote the science of exploration for, and production of, the aforementioned
minerals from the earth. (add. 4-26-85)
3.To foster the spirit of scientific research throughout the membership.
(rev. 4-26-85)
4.To publish and otherwise disseminate information related to the geology and
associated technology of the mineral resources in the State of Ohio.
(add. 4-26-85)
5.To inspire and maintain a high standard of professional conduct of its members
according to democratic principles and the Code of Ethics of the American Association of Petroleum Geologists. (rev. 4-26-85)
6.To maintain and encourage intra-and inter-Society activities; to enhance the
Society’s programs, and to encourage the affiliation of individual members with other scientific and technical organizations. (rev. 4-26-85)
Article III. MEMBERSHIP
Section 1
The members of this Society shall be Active Members, Honorary Life Members, Associates and Student Associates.
1 Active Members shall be geologists and persons engaged principally in geologic work, provided they are graduates of an institution of collegiate standing in which the institution they have done their major work in geology, and provided further that an applicant for membership who has not has the required collegiate or university training, but whose standing in the profession is well recognized, shall be admitted to membership when his/her application shall have been unanimously approved by the Executive Board and the Membership Committee.
2 Honorary Life Members shall be those who, by unanimous vote of the Membership Committee and the Executive Board, have made outstanding contribution to the profession, the science of geology, the advancement of the science, or the advancement of the Ohio Geological Society.
3 Associates shall be those persons whose work is related to the petroleum industry or the science of geology, but who do not utilize the requirements set forth for active members.
4 Student Associates shall be graduate students or senior undergraduates in geology in an educational institution of recognized standing. (add 4-15-68)
Section 2
Only Active Members and Honorary Life Members shall have voting privileges and shall be qualified to hold elective office.
Section 3
Each candidate for admission shall submit an application on a form authorized by the Executive Board, and the application shall be endorsed by two members of the Society. The Membership Committee shall act upon such applications. Where doubt exists as to the suitability of any applicant for membership, the Membership Committee shall consult with the Executive Board, and the final decision shall be made by the Board.
Section 4
Each member shall be guided by the highest standards of business and professional ethics and conduct. The Code of Ethics of the American Association of Petroleum Geologists shall be used as a model for the standards of this Society and its members.
Article IV. OFFICERS
Section 1
Officers shall consist of a President, Vice President, a Secretary, and a Treasurer.
Section 2
The Nominating Committee shall present a slate to the membership by mail on or before April 30 each year. The Nominating Committee shall nominate two persons to President with the elected minority nominee winning the office of Vice President. By the same procedure, two persons to be nominated for Secretary with the elected minority nominee winning the office of Treasurer. Addditionally, a write-in candidate for any office may be nominated by five or more members who submit, to the President, a written, signed petition within ten days after the mailing of the original slate of nominees. These nominations shall be considered of equal standing with all those presented by the Nominating Committee. The consent of all nominees shall be obtained before they are presented as candidates. The full slate of nominees shall be presented by mail ballot with the closing ballot count? date selected and announced at the end of the business day at least ten calendar days after the date of the mailing to the membership. The Chairman of the Nominating Committee shall tabulate the results and certify them to the President. The President shall announce the names of the newly-elected officers, delegate, trustees, and representatives by mail to the membership on or before May 31. Elected officials and other officials on the ballot shall be? notified by the President at least 24 hours prior to notification of the general membership. The new officers and all other elected officials shall assume office on July 1 in the year elected. (rev 4-26-85)
Section 3
A vacancy in the office of President shall be filled by the Vice President. In the event of a vacancy in any other offices, such vacancies shall be filled by election. A written notice shall be sent to all members at least two weeks prior to such an election.
Section 4
1. Duties of the President: The President shall be the presiding officer at all meetings of the Society. He/she shall take cognizance of the acts of the Society, of its officers and staff. He/she shall appoint, within the limitations prescribed in the Constitution, such committees as required for the purposes of the Society and shall delegate members to represent the Society. He/she shall serve as the Chairman of the Executive Board. He/she shall not vote except to break a tie.
2. Duties of the Vice President: The Vice President, in the absence of the President, shall preside at the meetings of the Society and Executive Board. He/she shall act as Chairman of the Program Committee.
3. Duties of the Secretary: The Secretary shall keep minutes of all business meetings of the Society and of? the Executive Board. He/she shall maintain all up-to-date membership records?. He/she shall attend to all ordinary correspondence of the Society, and be responsible for informing the membership of Society activities.
4. Duties of the Treasurer: The Treasurer shall handle and be responsible for all incoming and outgoing monies of the Society. He/she shall sign all checks or vouchers for monies disbursed. He/she shall pay out no monies whatsoever until duly authorized by the Society, or the Executive Board. He/she shall receive monies from dues, assessments, and all other sources whatsoever and shall keep accurate and complete records thereof. He/she shall present a written financial statement to the Executive Board whenever so requested by the Board. He/she shall be Chairman of the Finance Committee.
Article V. STANDING COMMITTEES
Section 1. EXECUTIVE BOARD
The Executive Board shall consist of the officers of the Society, and the past President. The Board shall meet on call of the President and shall be responsible for all normal business and policy of the Society.
Section 2. TRUSTEE BOARD
According to the Articles of Incorporation certified by the Secretary of State on January 31, 1966, a Board of Trustees is established. The Board of Trustees shall consist of at least three and not more than five members who are also AAPG members in good standing, elected to four-year staggered terms, one year apart, except the fifth Trustee, if any. The Trustees shall be selected at the same time as the Officers, effective July 1. Trustees will elect their own Chairperson by August 1 each year and function in a judicial and advisory capacity to the Executive Board. (add. 4-26-85)
Section 3. PROGRAM COMMITTEE
The Program Committee shall be responsible for all technical programs and social activities of the Society at its regular meetings and at special meetings unless a special committee is formed for the latter function.
Section 4. MEMBERSHIP COMMITTEE
This Committee shall have the duty of processing and acting on all applications for membership and for recommending candidates for Honorary Life Membership. It shall also? be the duty of the Committee to prepare the Membership Directory.
Section 5. NOMINATING COMMITTEE
The Nominating Committee shall be appointed by the Executive Board. At least two-?thirds of this Committee, including one C?hairperson, must be members in good standing in the AAPG. The Nominating Committee shall consist of no less than five and no more than nine members, including the Chairperson. The Committee members shall represent the various specialty and employment areas in the Society in so far as is possible. This Committee shall operate according to Article IV, Section 2, and shall specifically recommend officer nominees on a one year term and the other nominee qualified for Trustee on staggered four year terms, and the other representatives as they may be required. The Nominating Committee may recommend but one person each to these various official positions, except that the Nominating Committee must select officer nominees as directed in Article IV, Section 2 of the Constitution. (rev. 4-26-85)
Section 6. SPECIAL COMMITTEES
Special Committees may be appointed by the President from time to time for such periods as he/she deems necessary.
ARTICLE VI. MEETINGS
The Society shall hold regular and special meetings as determined by the membership.
ARTICLE VII. AMENDMENTS AND CONSTITUTIONAL CHANGES
This Constitution may be amended by a three-fourths vote of members who submit official mailed ballots on the amendment to be voted upon, provided that all members shall be notified by mail of any proposed amendments, at least two weeks prior to said ballot return date. (rev. 2-21-85)
ARTICLE VIII. AGENDA
Section 1
The Ohio Geological Society is an affiliate of the American Association of Petroleum Geologists (AAPG) and was admitted in the year 1963. The Society participates in the affairs of the AAPG by electing representatives to the AAPG’s House of Delegates, Division of Professional Affairs (DPA), Energy Minerals Division (EMD), Society of Economic Paleontologists and Mineralogists (SEPM) and other representatives and terms as may be necessary on three year terms; where the Society may qualify more than a single representative to a Division, the terms within the Division shall be staggered. (add. 4-26-85)
Section 2
The Society is a member of the Eastern Section (“Section”) of the AAPG and was admitted in the year 1978. The President of the Society is its representative to the Section. (add. 4-26-85)
Section 3
The Society asserts that it is a corporation not for profit by its Constitution and the Articles of Incorporation recorded with the Secretary of State on January 31, 1966, and organized under the provisions of Chapter 1702 of the Ohio Revised Code. The Society also operates within the spirit and intent of Sections 501(C)(3) and 501(C)(6) of the United States Internal Revenue Code and declares that it is a scientific, educational society for not profit and that it does not discriminate on the basis of sex, race, color or creed. It will distribute proceeds upon dissolution according to one or more purposes of Section 501(C)(3) or other purposes that may legally qualify. It is the Society’s purpose to meet all requirements to qualify under Section 170 of the Internal Revenue Code of 1954, which allows individuals and corporations to deduct contributions to the Society. The Society shall keep a corporate treasury, charge dues and fees, accept donations, and pay corporate expenses approved by the Executive Board. (add. 4-26-85)
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